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Notary & Certification Services
Accurate translations paired with notarisation for official use in Japan and abroad. Services include: birth certificates, driver’s licenses, passports, marriage certificates, My Number cards, COVID-19 vaccination records, and more. Trusted by individuals, healthcare providers, and organisations requiring legally valid documentation.
Expert Translation & Notary Services
Certified Translations
Professional translations for legal and medical documents, completed by experienced translators. Each translation is issued with a signed certificate for accuracy.
Notarised Translations
For documents requiring official recognition, our translations can be notarised at a Japanese notary office. This process confirms the authenticity of the translation and is often required for legal, immigration, and government-related submissions.
Seamless Translation Journey
Login and Upload Your Files
Securely upload your documents for translation and notarisation
Document Registration and Processing
The document layout is adjusted, and translation work begins.
Translation & Certification
Your translation is completed, proofread, and prepared with a signed certificate.
Notarization Process
Notary appointments are scheduled. Allow 7–10 days for processing.
Receive Your Certified Documents
Receive your documents via domestic or international shipping. Timeline: about 2 weeks total.
Privacy, Compliance, and Data Security
How We Protect Your Data
- APPI/GDPR aligned: Clear purpose, explicit consent for sensitive data, data minimisation, and robust user rights protection
- HIPAA-aware handling: Encryption in transit and at rest, strict access controls, and comprehensive audit trails for PHI where applicable
- NDAs & training: All linguists and staff operate under NDA with specialized privacy training
- Secure retention: Default deletion of uploads after 7 days unless you specifically request longer retention
- No public MT: All work is processed on private, secured infrastructure with strict controls
Solutions for Every Need
Individuals
Supporting your personal document needs for:
- Visa applications
- Study/work abroad
- Marriage/birth certificates
- Medical records
- Vaccination documentation
Healthcare Providers
Supporting your clinical documentation needs for:
- Patient referrals
- Discharge summaries
- Physician letters
- Consent forms
- Insurance claims
Organizations
Supporting your institutional document needs for:
- Corporate registries
- Legal contracts
- HR documentation
- Diplomas and transcripts
- Official certifications
Need Professional Translation Services?
Request a free, detailed quote today. Your data stays private and secure throughout the entire process.
Request Free QuoteTransparent, Itemised Pricing
Simple flat-rate pricing: ¥8,000 for non-medical documents, ¥12,000 for medical documents
Flat Rate Translation Fees
Notarisation Fees
Delivery & Other Options
Important: Postage and shipping are not included.
Example: Non-Medical Document Notarised Translation
🇯🇵 Domestic Delivery
Postage can be arranged upon request with additional charge.
🌍 International Delivery
Postage can be arranged upon request with additional charge.
Example: Medical Report Notarised Translation
🇯🇵 Domestic Delivery
Postage can be arranged upon request with additional charge.
🌍 International Delivery
Postage can be arranged upon request with additional charge.
Common Questions
Do I need notarisation?
Not all documents require it, but it is often necessary for legal and government use.
How long does notarisation add to the process?
On average, allow 7–10 days for scheduling and notarisation. Including translation and delivery, we recommend 2 weeks for clients in Japan. For overseas delivery, timelines vary and should be discussed case by case.
Can you notarise medical documents?
Yes, we handle both medical and non-medical notarised translations.
Do you provide apostille?
Apostille services are available through official government channels.
Do you retain my documents?
No. We follow strict data protection rules. Uploaded files are securely deleted after processing.
What is a Certificate of Translation?
A Certificate of Translation (翻訳証明書 / Honyaku-shoumeisho) is a short written statement the translator signs to confirm the translation is accurate and complete. It must be submitted with the translation for the notary to certify the signature. The fee covers preparation and formatting: ¥2,500 for English or ¥4,000 for non-English documents.
What languages do you support?
We support English, Chinese, Korean, Filipino, Persian, Arabic, and more. Please enquire for specific requests.
Ready for Professional Translation Services?
Request a free, detailed quote today. Your data stays private and secure throughout the entire process.
Request Free Quote