Medical Document Translation You Can Hand to a Doctor
Prescriptions, doctor's letters, medical reports, discharge summaries, lab results and vaccination records — translated between Japanese and your language by people who work with medical terminology every day, with human review before anything leaves us.
Example: a 3-page report is 3 × US$120. Not sure how many pages? Upload it anyway; the quote page counts them for you.
Upload your document, see an indicative estimate straight away, and pay only after we confirm the binding quote. PDF usually within 72 hours of a confirmed order.
- Kobe-based medical translation company
- Human review on every medical translation
- Published per-page rate, binding quote before payment
- Documents removed within 7 days of delivery
Any document a clinician, pharmacist or insurer needs to read
Japanese ⇄ your language, in either direction. If your document type is not listed, send it through the quote page and we will confirm scope before you pay.
- ✓Prescriptions and medication lists
- ✓Doctor's letters, referral letters and medical certificates
- ✓Medical reports, discharge summaries and clinical notes
- ✓Pathology, imaging and other test results
- ✓Vaccination records and health-check (健康診断) results
- ✓Consent forms, patient instructions and insurance claim documents
Bringing medication into Japan? See Airport Customs Forms for import rules and our assessment service.
One published rate. No surprises after review.
Prices are read from the MedicTranslate rate card and are the same on every page and in the quote tool. The rate card version is v8.5, 30 Sep 2026.
Medical document translation
Roughly half a typed A4 page. A page is up to 200 source words (12 pt Times New Roman). Where a page holds more than 200 source words, the additional content is charged as a further page, confirmed at review before payment.
| Pages | Standard | Priority 48 h* |
|---|---|---|
| 1 page | US$120 | US$180 |
| 3 pages | US$360 | US$540 |
| 5 pages | US$600 | US$900 |
Indicative, before any Certificate of Translation. *Subject to availability. We confirm the page count when we review your document, before you pay.
Get my estimateOptions and add-ons
| Priority delivery (48 h)Subject to availability | standard rate +50% |
| Certificate of Translation — EnglishSigned statement of accuracy, added at checkout; often requested by hospitals, insurers and authorities | US$17 |
| Certificate of Translation — other languages | US$27 |
| Notarised translationCoordinated at a Japanese notary office; fees in JPY on the notary page | quoted |
| Non-medical documentsCertificates, licences, bank statements — see Document Translations | US$79 / page |
Hospitals, insurers and authorities set their own requirements: ask the receiving party whether they need a Certificate of Translation or notarisation, or ask us before you order. Complex formatting, handwriting, poor-quality scans and specialist review may need an individual quotation, stated before you confirm.
When a medical translation is the difference between being understood and being guessed at
Seeing a Japanese doctor with overseas records
Give the clinic your history, current medication and allergies in Japanese so the consultation starts from facts, not from a translation app on a phone.
Taking Japanese records home
Discharge summaries, test results and prescriptions from a Japanese hospital, translated so your doctor abroad can continue care without repeating investigations.
Travel and health insurance claims
Insurers ask for treatment records and receipts in a language their assessors read. Clear translations of the medical documents keep a claim moving.
Specialist review across languages
Send a Japanese specialist your existing reports, or take a Japanese diagnosis to a specialist at home, with terminology that survives the crossing.
Medical certificates for applications
Health certificates, vaccination records and fitness-to-work letters translated for immigration, employer or university requirements, with certification available where asked for.
Prescriptions for the journey
A translated prescription and doctor's letter help officials and pharmacists understand what you carry. For import rules and the Yunyu Kakunin-sho, see our medication-to-Japan guide.
Have the document ready?
Upload it now for an indicative estimate. We confirm the binding quote after review, and you pay only then.
From upload to translated PDF in four steps
Upload on the quote page
Add your document (PDF, JPG or PNG), choose the language pair and tell us how it will be used. You see an indicative estimate immediately.
We review and confirm
A coordinator checks legibility, page count and any certification need, then confirms the binding quote and delivery date. Nothing is charged before this.
Translation with human review
A translator with medical terminology experience prepares the translation; a second person reviews it for accuracy and consistency.
Delivered as a PDF
Your translation arrives in your secure online account, usually within 72 hours of the confirmed order, with a Certificate of Translation if you ordered one.
Medical terminology, handled by people who use it
Machine translation is good at sentences and poor at medicine: drug names, units, abbreviations and Japanese clinical shorthand are where it fails silently. Our process is built around those failure points.
- ✓Translators with medical and pharmaceutical terminology experience
- ✓Second-person human review on every medical document
- ✓Drug names checked against our own medication reference index; active ingredients and doses shown clearly
- ✓Uploaded documents and translations removed from the active service environment within 7 days of delivery
- ✓Kobe-based company, Japanese Personal Information Protection Act and GDPR-aware handling
Japanese paired with your language
Published translation pairs are below; languages marked "on request" are confirmed for your specific document before you order. Need another language? Ask us before ordering.
- Japanese ⇄English
- Japanese ⇄German
- Japanese ⇄French
- Japanese ⇄Arabic
- On requestChinese
- On requestKorean
Before you request a quote
Still unsure? Contact us and we will tell you plainly what you need.
How much does medical translation cost?
The published rate is US$120 per source page, where a page is up to 200 source words (12 pt Times New Roman). Content beyond that on a page is charged as a further page. You see an indicative estimate on the quote page immediately; the binding price is confirmed after review and before payment.
How do I count pages?
Count the pages of the original document. We confirm the count and the word allowance at review, so you do not need to count words yourself.
How long does it take?
A PDF is usually delivered within 72 hours of a confirmed order, counted from when we have the complete legible document, confirmed scope and payment. Priority 48-hour delivery is available on request at the standard rate +50%, subject to availability.
Will a Japanese hospital or my insurer accept the translation?
Most clinics, pharmacies and insurers accept a clear professional translation, and a Certificate of Translation can be added where a signed statement of accuracy is wanted. Acceptance is always the receiving organisation's decision; tell us where the document is going and we will confirm which options fit.
Do I need a certified or notarised translation?
It depends on who is asking for it. A Certificate of Translation (US$17 English, US$27 other languages) is a signed statement from the translator. Notarisation is a separate step at a Japanese notary office, coordinated through our notary service, and is usually only needed for legal, immigration or government submissions.
Can you translate handwritten notes or poor scans?
Yes, if the content is legible. Where part of a document cannot be read we will ask you to confirm it rather than guess. Very poor scans may need an individual quotation.
Which languages do you translate?
Japanese paired with English, German, French or Arabic, with Chinese and Korean on request. Other languages may be available; ask before ordering.
How is my medical information protected?
Documents are uploaded through the Platform rather than by email, are handled only by the people working on your translation, and are removed from the active service environment within 7 days of delivery unless you ask us to keep them longer. Details are in our Privacy Policy.
What format do I receive?
A PDF in your secure online account, laid out to follow the original so a reader can match sections between the two. Print it or show it on your phone.
What if I need a translation for bringing medication into Japan?
We translate the prescription and doctor's letter here. Whether your medication needs an import certificate is a separate question; our medication-to-Japan guide covers the rules and the support packages.
Need more than a translation?
Clinic or hospital? For recurring translation needs, contact us.
Send your medical document. Get a clear quote. Pay after you approve the quote.
Upload-first, estimate straight away, human-reviewed translation delivered as a PDF.