- Main-Page
- Notary & Certification Services
Notary & Certification Services
Accurate translations paired with notarisation for official use in Japan and abroad. Services include: birth certificates, driver's licenses, passports, marriage certificates, My Number cards, COVID-19 vaccination records, and more. Trusted by individuals, healthcare providers, and organisations requiring officially presented documentation.
Expert Translation & Notary Services
Certified Translations
Professional translations for legal and medical documents, completed by experienced translators. Each translation is issued with a signed certificate for accuracy.
Notarised Translations
For documents requiring official recognition, our translations can be notarised at a Japanese notary office. This process confirms the authenticity of the translation and is often required for legal, immigration, and government-related submissions.
Seamless Translation Journey
Request a Quotation
Tell us what you need and receive a secure upload link by email. No account is required.
Secure Document Upload
Upload your source documents through the verified secure link so we can review scope and prepare your binding quotation.
Translation & Certification
Your translation is completed, proofread, and prepared with a signed certificate.
Notarization Process
Notary appointments are scheduled. Allow approximately 7–10 days for scheduling and notarisation, subject to notary availability.
Receive Your Certified Documents
Receive your documents by PDF, domestic post or international courier. Overall timing depends on translation scope, notary availability and delivery method.
Solutions for Every Need
Individuals
Supporting your personal document needs for:
- Visa applications
- Study/work abroad
- Marriage/birth certificates
- Medical records
- Vaccination documentation
Healthcare Providers
Supporting your clinical documentation needs for:
- Patient referrals
- Discharge summaries
- Physician letters
- Consent forms
- Insurance claims
Organizations
Supporting your institutional document needs for:
- Corporate registries
- Legal contracts
- HR documentation
- Diplomas and transcripts
- Official certifications
Need Professional Translation Services?
Request a free, detailed quote today. Your data stays private and secure throughout the entire process.
Request Free QuoteTransparent, Itemised Pricing
Current translation pricing: US$79 per source page for non-medical documents and US$120 per source page for medical documents. Final binding pricing is confirmed after source-document review.
A page is up to 200 source words (12 pt Times New Roman). Where a page contains more than 200 source words, the additional content is charged as a further page, confirmed at document review before payment.
Translation rates published from the MedicTranslate rate card v7.7, 16 Sep 2026.
Translation Fees (USD)
Notarisation Fees (JPY)
Delivery & Other Options (JPY)
Important: Domestic post and EMS use the published charges shown here. DHL and FedEx are quoted separately; indicative courier figures are guidance only and actual charges depend on destination, weight, dimensions and applicable carrier surcharges.
Translation fees are in USD. Final pricing and language availability are confirmed before payment.
Worked Examples
Non-Medical Document
Translation: US$79 per source page
Certificate of Translation: ¥2,500
Handling & Admin: ¥17,500
Notary Office Fee: ¥12,500
Delivery: selected separately.
Medical Document
Translation: US$120 per source page
Certificate of Translation: ¥2,500
Handling & Admin: ¥17,500
Notary Office Fee: ¥12,500
Delivery: selected separately.
These are examples only, for a single page of up to 200 source words. Final binding pricing is confirmed after source-document review. DHL and FedEx are not included in these examples and are quoted separately.
Common Questions
Do I need notarisation?
Requirements depend on the receiving authority, document type and intended use. If you have been asked for notarisation, tell us where the document will be submitted and we can confirm the available service options.
How long does notarisation add to the process?
On average, allow 7–10 days for scheduling and notarisation. Including translation and delivery, we recommend 2 weeks for clients in Japan. For overseas delivery, timelines vary and should be discussed case by case.
How do you count a page?
Both medical and non-medical translation are charged per source page. A page is up to 200 source words (12 pt Times New Roman). Where a page contains more than 200 source words, the additional content is charged as a further page, confirmed at document review before payment. You only need to tell us how many pages you have — we confirm the count from the document you send.
Can you notarise medical documents?
We can coordinate notarisation for eligible medical and non-medical translated documents, subject to document review and notary requirements.
Do you provide apostille?
Where an apostille is required, we can coordinate the process subject to document eligibility, the competent authority and the confirmed quotation.
Do you retain my documents?
We follow documented retention and deletion controls. Retention periods depend on the service and are described in our Privacy Policy; files are not kept indefinitely.
What is a Certificate of Translation?
A Certificate of Translation (翻訳証明書 / Honyaku-shoumeisho) is a short written statement the translator signs to confirm the translation is accurate and complete. It must be submitted with the translation for the notary to certify the signature. The fee covers preparation and formatting: ¥2,500 for English or ¥4,000 for non-English documents.
What languages do you support?
Language availability is confirmed for the specific document and service before you order. Please enquire with the source and target languages required.
Request Your Free Quotation
Tell us about your document and we will reply within one business day with your itemised quotation. Your data stays private and secure throughout the entire process.